The Ontario Medical Association (OMA) is subject to the requirements of the Personal Information Protection and Electronic Documents Act, 2000 (PIPEDA) for the services it provides its members.
In some instances, such as the Physician Health Program, the OMA is subject to the Personal Health Information Protection Act, 2004 (PHIPA) for the healthcare services it provides its members.
Both Acts specify the OMA’s legal requirements to protect the privacy of individuals whose personal information or personal health information is in the OMA’s custody. The OMA is committed to ensuring that your personal information or personal health information is treated with the utmost respect, dignity and sensitivity.
As an OMA member, we collect, use and disclose your personal information for the following purposes:
The OMA relies on implied consent to collect, use and disclose your personal information for the purposes outlined above. Your personal information may include your name, date of birth, address and contact information. If we require your personal information for purposes not outlined above or which were not communicated to you at the time that we collected the information from you, then we will obtain your consent to collect, use or disclose your personal information for these purposes.
At any time, you may withdraw your consent for the OMA to collect, use or disclose your personal information for OMA programs, services or to share it with a third party organization or OMA subsidiary. If you choose to withdraw your consent, our employees will explain to you the potential implications of your withdrawal, after which the OMA will implement your withdrawal of consent request to the best of our abilities. In all cases, withdrawal of consent is not retroactive.
You also have the right to request access to the personal information that we have collected about you, and to request a correction to this information if you believe it is inaccurate. The OMA has provided online services to assist you with correcting some of your personal information on your own. However, if you are unable to do so, you must submit an access or corrections request in writing to our Privacy Office. Forms for submitting these requests are also available through our Privacy Office, or on our web site at www.oma.org.
The OMA has put safeguards in place to protect your personal information from theft, loss and unauthorized access, copying, modification, use, disclosure and disposal.
We have created policies and training to ensure that everyone who performs services for us has received guidance on how to protect your privacy and to use your personal information only for authorized purposes.
We also conduct audits and complete investigations to monitor and manage our compliance with our privacy obligations.
If you have any questions or concerns about how the OMA manages your personal information and protects your privacy, please contact our Privacy Officer at:
You have the right to complain to the Office of the Privacy Commissioner of Canada if you think we have violated your privacy rights for personal information. The Commissioner can be reached at:
You have the right to complain to the Information and Privacy Commissioner of Ontario if you think we have violated your privacy rights for personal health information if the OMA has provided you with healthcare services specifically. The Commissioner can be reached at: